Automating bank transaction reconciliation

At a glance

Each month, Actheos had to produce a reconciliation report between its customer master data and bank transactions. The process was handled manually in Excel, with strong dependency on one or two key people.

Genie Factory replaced that workflow with an automated pipeline hosted on its platform, generating the report without manual intervention.

Context

Reconciling banking flows with customer data is a core FinanceOps task, but it rarely creates strategic value. At Actheos, the process had the usual pain points:

• Manual exports from business tools, then rework in Excel
• Reconciliation rules known by people, but not documented
• Operational dependency on key individuals
• Figures sometimes disputed across multiple "versions of truth"

The business impact was immediate: several person-days consumed every month, slower decision-making, and operational risk when key contributors were absent.

What we built

1. Business rule formalization With accounting teams, we documented join keys, tolerances, and discrepancy handling rules.

2. Automation pipeline The pipeline ingests both sources (customer master + bank flows), applies the rules, and generates a reconciled report without changing the ERP core.

3. Lightweight web interface Finance teams can access the report directly, without relying on advanced Excel expertise.

4. Hosted operations The solution runs on the Genie Factory platform with monitoring, security updates, and support included.

Results

• Automatically generated report, with no manual processing
• Explicit, versioned, and auditable business rules
• Reduced dependency on key individuals
• Reusable foundation for additional FinanceOps automations
• Around 2 person-days recovered per month on comparable workflows

Why it matters

This use case illustrates a pragmatic finance automation approach: avoid touching the ERP core, document business rules before writing code, deliver fast, and industrialize repetitive operations step by step.