National regulation, chamber regulations, circulars, answers given to fellow notaries for years: your professional-ethics knowledge exists, but it's spread across texts, files and a handful of people who know it by heart. GenieFactory turns it into a living memory: every notary asks their question in plain language and gets an answer grounded in your texts, with the source, at any hour.
Professional-ethics memoryLiveSource: art. 2.4 of the National regulation · Answer of 12/05/2023
The same questions come back every week.
Conflict of interest, advertising, confidentiality, handing over funds: offices ask the chamber questions that have already been answered ten times over. Each answer gets rewritten, sometimes differently.
The knowledge is there, in the texts and in a few people's heads.
National regulation, circulars, past answers, council positions: it all exists, but finding the right reference at the right moment takes time, and when the referent is away, the question waits.
When a text changes, nobody knows which past answers are affected.
A change to the regulation or a new circular makes some answers obsolete, answers that offices keep applying anyway.
A notary or a staff member asks their question the way they would ask the chamber's referent. The memory searches your texts and past positions, answers, and cites the article or the circular. What the memory doesn't know, it says so: no invented answers.
Sample question“Can a clerk sign a reminder letter on behalf of the office?”
For a new question, the memory prepares an answer from the positions already taken and the applicable texts, in the format of your letters. The referent reviews, adjusts, approves. The answer joins the memory.
When a text is amended, the memory flags the past answers that relied on it. The chamber updates what needs updating, and knows what's still valid.
Every question asked, every answer approved enriches the memory. What the chamber has learned over thirty years no longer depends on who's in the office.
MarIAnne is the professional-ethics memory of the Chamber of Notaries of the Caen Court of Appeal. It answers questions from notaries within its jurisdiction based on the chamber's texts and positions, with the source cited. Deployed in five months, it is one of the schemes labelled France 2030, season 2.
Read the full casesprints over 5 months
notaries
documents, 100% indexed
France 2030 laureate, Convergence IA
“This system turns our practical know-how into intelligence accessible in real time, to support 415 notaries with their day-to-day professional-ethics questions.”
A GenieFactory expert works with your referent: the topics, the vocabulary, the sources that carry authority and their hierarchy (national regulation, chamber regulation, circulars, council positions, past answers).
Texts, circulars, answer letters, minutes: the memory is built on your documents, hosted within your own environment. Nothing is used to train an external model.
Each office accesses the memory according to the rights you set. The referent sees the questions asked, approves new answers, and helps the memory improve.
NoteIn Caen, five months between the first workshop and going live.
30 minutes with an expert to map your sources, your recurring questions, and the first use to activate.
